Do you really believe those records have been destroyed? The copy the FBI has where you called in for the check.
1) other agencies access those files and make copies, also backups
2) ALL agencies backup their files (computers) on a regular bases
3) If the store goes out of business it is required to send ALL current 4473's in to the FBI
JimP
Your observations are similar to a posting by an FFL holder on another site. There are many stories out there about experiences with the ATF.
The bat F boys never destroy anything. And when you close up the business and send the bound books to the going out of business section, make sure you do two things.
One, keep a copy for yourself.
Two, send the ones to the atf via registered mail, return receipt required, adult signature required. Keep the receipts till you die. Plus 100 years. Same for the books and the copies of the 4473.
And if you are really smart, you will contact the post office that delivers it, find out who the carrier was, and get a notarized letter (pay for the notary of course!) from him or her stating that it was delivered, date and time, and if possible, a description of the individual who signed for it. I used a bright orange box for all my books so it was sure to stand out in the minds of the postal workers who handled it on delivery.
Turned in all mine after 40 + years. Did the all the above. 18 months later, got nasty letter saying I had not done so, was going to jail forever, etc.
Signed, coincidentally, by the agent who had signed for my books 18 months earlier.
Called said agent, call him XYZ, told him what I had done, got his fax number, faxed him a copy of the receipt with his signature and a copy of the notarized letter describing him. Lucky for me the post master at the station and the carrier were both life NRA members I guess.
Anyway, he gets back on the phone, tells me I am good to go, and that I will receive a letter from the atf and him confirming this within 14 business days.
It showed up 5 days later. Put it in the safe deposit box with the original receipts.
Flash forward 18 more months. I get another letter from atf, signed by a different agent, call him ABC, telling me that now I am 3 years late and they are going to send me directly to hell for my failure to comply with the law.
Get on the phone, call this agent, ask him if he knows agent XYZ. Says yes, that's his immediate supervisor. Can you conference him in? Sure.
XYZ remembers me, can't understand why I have gotten the second letter. Just to be sure agent ABC (the new kid) understands, I fax him the copies of the receipts, the notarized letter, and the letter from the atf signed by XYZ.
Ask them to please make sure this is taken care of, I'd sure hate to bring suit against the atf, the two of them, and anyone else I can think of for harassment. Said it jokingly, both of them said in return "We'll testify on your behalf, this is ridiculous!"
Been 2 years since that last letter, no further problems. We'll see! Time will tell.
As for them keeping the records, they do. For ever!
Got a call not six months ago asking for help on a forward trace on a pistol I sold my Dad back in 1979. He sold it about 2 years later to a buddy. Pop is dead, but I knew the buddy is still kicking. Called him, fortunately he remembered who he sold it too. Called that guy, etc. Finally lost the trail around 1999, when it was stolen from the last owner. All that was in CA. Was used in a crime in Rhode Island early this year. They knew I was the dealer who sold it last. It wasn't new when I got it or sold it to Pop. So that means they had to trace it from the manufacturer through who knows how many owners until it got to me. It was about 30 years old when I got it in a trade in and logged it into (and out of) my books.
Which means either they keep all the books, or digitize them, No other way to account for it.
And the above isn't the first time they have contacted me for a forward trace. Happened a number of times while I was still in business, and several times since I retired.
So it pays to keep the books meticulously. Triple check all serial numbers, make and model and caliber info on everything you take in and sell. Check all the buyers and sellers info. Print it all in ink and print it so neatly that it looks like it was done with a typewriter. AND KEEP A COPY!
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Steve
Just because you are paranoid doesn't mean someone ISN'T OUT TO GET YOU!
Just because a complaint was never filed doesn't mean a defective parachute was never made.
I've been to three world's fairs, two rodeos and a goat roping contest, but I've never seen the likes of the stuff that goes on around here before!